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February 3 Minutes: Facilities

Time: 7:00 - 8:30  pm
Location: Ed Center Mozart Room
Present: David Brewer, Kathy Ging, Patricia Hansen, Bill Hirsh, Nadine Jackson, Tony Reyneke, Ron Sanetel, Tod Schneider, Beverly Sept, Dennis Urso, Jeannie Webb, and Ellen Wojahn.
Absent: Patrick Bayes, Jeff Faust, Jack Harris, Nori Hemphill, Bob Johnson, Donna Libby, Stan Manley, William McConochie, Artemio Paz, Christopher Ramey, Micheal Roberts, and Valerie Wedel.
Notetaker: Pat Bonney
Time Topic Presenter
7:00

Public Comment/Review Agenda

One visitor, Susan Ban, spoke to the group commending them for their interest and work on this important project.		 (Jeannie – 5 min.) 
7:05

Facilities Task Group - Business Items

Bill Hirsh reported that he had received some additional information today about time lines and the style format to be used for all task group reports.  Copies of the report format information sheet were handed out.  The Facilities Task Group will need to deliver its report to Evie Matthews on March 7.  The Schools of the Future Committee will review the task group reports and compile their own recommendations.  They will not be editing the work of the task groups. 

It was noted that since some of this group’s work is time sensitive as it relates to the next bond levy, it would be a good idea to flag those items.  The reports should communicate essential information and be relatively brief with supporting documentation provided in appendices to the report. 

The issue of large school/small school will be dealt with by the Educational Program Task Group as well as this group.  The Ed Program group is meeting tonight, also.  Bill Hirsh, Bev Sept, and Tony Reyneke will leave a few minutes early to attend the ending of their meeting and share ideas.

Pat Hansen shared an information sheet from the State of California regarding how to reduce exposure to volatile organic compounds from building materials and products.

Dennis Urso reported that 6 of District 4J’s schools scored “exceptional” in the recent “report cards” for public schools.  That’s 15% of 4J schools. 

Tony Reyneke reported that Sprague High School’s music department was designated best in the nation.  (It’s one of the schools this group looked at for design ideas.)

Kathy Ging brought in some flooring samples to show the committee.

 (Bill – 15 min.)
7:20

Task Group Work Time

David Brewer and Jeannie Webb put up large worksheets on which they had restructured the information that was compiled and presented to the Schools of the Future Committee.  They kept the main headings, created appropriate subheadings and located or relocated items (interests) to headings and subheadings where they seemed to fit more logically.  The remainder of the meeting was spent fine tuning this draft.  The group only had time to complete the first section, Physical Structure & Design.  It is attached as reworked by the group.  Work on the other sections will continue at the next meeting.		 (David/Jeannie - 55 min.)
8:15

Debrief/Closure

It was determined that the group will need an additional meeting which will be Monday February 21, same time, same place.  Pat Bonney will confirm.		 (Jeannie – 5 min.)
8:20 Next Meeting Agenda – February 28th (Parr Room) (David – 5 min.)

Next Meeting Agenda:

Consensus was to select an editing subcommittee to word-smith the document after the February 21st meeting revisions have been made.  The results of their editing are to be shared via email with the rest of the committee for its review and comments.  The February 28th meeting will be to fine tune the document.  The finished report is due in the hands of Evie Matthews on March 7.
Meeting adjourned at 8:40 p.m.

First draft of a portion of the final report
Section I:   Physical Structure & Design
Preamble

Eugene’s schools shall be our finest public buildings designed to reflect the community’s love of learning.  These will be healthy buildings with the occupants'  well being a top priority, where students, staff, and the community feel stimulated, safe, valued, and welcome. 

Site Considerations

  • Safety and health should be top priorities.  ( in all school site issues?) 
  • Consider community land use planning goals in making site decisions.
  • Address the appropriate seasonal relationship sun/sun light. 
  • Consider sites that would optimize alternative modes of transportation ( public transit, bicycle, foot).
  • Build schools with adequate space.
Design Considerations
  • Pro-actively design at the front end rather than compensate later.
  • All schools shall meet or exceed life safety codes either through renovation or replacement.
  • Build schools with durable, low maintenance building materials (75 year life cycle materials). 
  • Schools shall be useable all year with good ventilation and adequate heating & cooling.
  • Use least toxic materials in buildings.
  • Create flexible buildings that can adapt with changing needs. 
  • Design good traffic flow within buildings.
  • Design buildings that allow people to walk anywhere without leaving the building - no breeze ways.
  • Design for energy conservation.
  • Schools should be filled with natural light, surrounded by park-like natural beauty, gardens and art.
  • * Once a design is identified that could be built on more than one site, repeat it. (Group wants to revisit this item and clarify meaning.)
Summary/Closing

( to be drafted)
Special Note:  Mailserv list for Facilities Task Group – SFCFACIL
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