Public Comment/Review Agenda

Facilities Task Group - Business Items

1. Impact of large vs. small schools from instruction perspective.
2. Principal's report on optimal school size.
• Enrollment recommendation is that the smallest schools' enrollment should be 300 - 500.
3. Day care/child care impact.
• What they felt was important was more access to other parts of the building like the cafeteria, and undercover play areas for rainy days where the children could be active under supervision. 
4.  Inventory existing garden spaces.
• We don't have an inventory of garden spaces. 
5.  Capital improvement budget.
• Bill Hirsh will bring information on Capital Improvement bonds to discuss at our next meeting. 
6.  Maintenance budget
• By building (to find an index)
• We can bring in a maintenance report on district wide costs.
• Relate to programs & cost 
• Before money is spent on programs/sites, a committee decides what the future of the building might be first.  Then figure out if it is cost effective. 
7.  Physical condition surveys 
• Age of buildings
• Our newest building is 36 years old 
• Structural needs/improvements for each building 
• We have a large list of Capital Improvements needed broken down by categories and schools.  Bill will bring it to the next meeting. 
8.  Dollar cost for building operations 
• Utilities 
• Fixed cost 
9.  Profile for each school 
• Building age - see above 
• Building space for students 
• There is a report that discusses how much square footage per student.  We have code analysis reports for every room in every school. 
• Number of modulars 
10.  Code Analysis & where are we with compliance

Building codes:
• Earthquake/wind 
• We are way ahead with seismic work.
Asbestos/lead/paint:
• We have reports for every room in every school with information.  We have       contained everything that is pliable. 
  Fire/life safety:
• Our buildings are checked regularly with the fire Marshall and the safety specialist. 
 ADA:
• We have volumes of information.   We have everything up to code, and are trying to respond to all requests, but sometimes it is difficult to make every area accessible.  We are also trying to respond to public needs. 
Electrical: 
• It is difficult to know what is in the walls.  We have an inventory where we stand with electrical upgrades, fire alarm systems, intercom systems, etc. 
Plumbing:
• We have preventive maintenance reports, but again it is hard to know what is in the walls or under concrete. 
11. What are the on-going programs for upgrading?
• We are finding out that it is cheaper to rebuild an older school then to renovate it.  Kelly is a good example. We have put 7 million into the school, and it would take an additional 10 million to finish it.  To replace it would have been 2/3 the cost.

Look at the vision first, incorporate it into reality.

Schools of the Future Presentation Outline 

• Design at the front end rather than compensate later - Pro Act.
• Design should reinforce love of learning/relevant/Hands on
• Schools filled with natural light surrounded by park like natural beauty, art.
• Comfortably heated/cooled.
• Walk anywhere without leaving the building - no breezeway.
• Position/what's interest?
• Keeping kids inside
• Integrate safety/security into design.
• Schools will be healthy buildings/occupant well-being a priority.
• Garden spaces
• Design for good traffic flow within the building
• Design for safe, efficient vehicle circulation of autos, bicycles, and   buses.
• Effective options for getting to school.
• Develop this topic e.g. "intra-site"
• Consider overall planning in site decisions.
• Life cycle issue
• ADA accessibility throughout all buildings.
• Look at sites along existing bus routes (now & in future) plus bicycle   paths/offer alternatives.
• Design a (repeatable school) model that could be build on more than   one site.
• Design for energy conservation (e.g. roof top gardens)
• Design for enrollment ample enough to support full staffing.
• Design suitable spaces for special needs and programs - adolescent   oriented programs (art, music, PE, media and environmental spaces).
• Design a place where students want to be.
• Earlier career-oriented engagement incorporated into design (school   to-work)
• Incorporate "reality" being always with us in implementing the dream.
• Create buildings that "learn & grow" with you.
• Create design that is "super-flexible" and modular.
• Finest public buildings in Eugene are schools.
• School site decisions should impact land use decisions/goals.
• Adequate teacher, volunteer, classified, preparation space (e.g. work   rooms)
• Community use issues.
• Seniors - during & after school
• Day-care
• Community agency locations
• L.C.C., police, etc.
• Conferencing space for large/small school groups.
• Consider other "new & innovated" school models (info request) - Bill   will bring magazines.
• Discussion of perceptions about non-4J use of 4J classroom everyday.
• Design innovative playgrounds that encourage positive activity.

Debrief/Closure

 We didn't get to break into small groups. 

 Looking toward next Monday, it is suggested that we move onto topic 2, 3 & 4.

Next Meeting