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January 6 Minutes: Facilities

Time: 7:00 - 8:30  pm
Location: Ed Center Auditorium
Present: Bill Hirsh, Jeannie Webb, David Brewer, Gary Heldt, Stan Manley, Tod Schneider, Artemio Paz, Jr., Ron Sanetel, Nadine Jackson, Kathy Ging, Nori Hemphill, Ellen Wojahn, Bev Sept, Patricia Hansen, Donna Libby, Jack Harris, Jeff Faust, and Dennis Urso. 
Absent: Bob Johnson, Christopher Ramey, Valerie Wedel, Micheal Roberts, Patrick Bayes, Tony Reyneke, William McConochie, Pat Bonney, Cindee Cramer.
Notetaker: Christine McKinnon, Transportation Department
Time Topic Presenter

Public Comment/Review Agenda

The meeting was opened by Jeannie Webb at 7:07 with a welcome and a mention that Bill Hirsh would be explaining the nuts and bolts of tonights process (with a few corroded pipes thrown in for good measure). 		 Jeannie

Facilities Task Group - Business Items

  1. Meeting Schedule
    • Bill said that we needed to gather the information for several meetings on the schedule coming up soon.  Tentative dates for meetings (as needed) were Tuesday, January 18th, Monday January 24th, Thursday, February 3rd, and Monday, February 28th.  It was decided that Monday, February 14th would not be a good idea.  These meetings are tentatively scheduled to be held in the Mozart Room from 7 to 8:30.
  2. Schools of the Future Presentation 
    • Our Task Force Group will be giving a 45 minute presentation at the Council meeting on January 11th.  David and Bill will be presenters and will need 2 or 3 others from the sub- committees to accompany them.  Bill has an outline for tailoring the presentation and expects subsequent presentations to be held in February and March.  We are just beginning this process and have a long way to go before we come to a consensus on new schools versus consolidation and/or re-model.  We hope to get feedback and start a dialogue with the council with these presentations.
 Bill

Sub-Committee Work Time 

The sub-committees will meet to consolidate interests.  This is a visioning task…put yourselves in the future and imagine what you might want regarding feasibility and desirability.  There are no restrictions to creating your dream…no limitations…let your imaginations soar.  While in your small groups keep track of the information requests your members want….do you want to be contacted via e mail or by personal presentation?   When you break into small groups the first thing you do is to choose someone to write down your requests.  This really shouldn’t take 15 minutes of yammering to decide, just pick the person who has resided in Lane County the least amount of time.  Please identify your needs and info requests.

One member requested that the committees keep indoor air quality a concern in their deliberations.

At 7:22 everyone broke into small groups to discuss specific dreams and visions for the future.  When we returned 35 minutes later David suggested that anyone with additional thoughts and comments should e mail him directly at SFCFacil.lane.edu since we won’t have time tonight to discuss everything at length.  The following reports were made:
School Safety and Security
  • Crime Prevention Through Environmental Design (CPTED)
    • Natural Surveillance
    • Natural access control
    • Territoriality/Ownership of site
      • Office/entry location important for ultimate security; lock control
    • Avoid school as prison/must be a positive place where students want to be
      • Damage climate – fear
      • Design should boost confidence 
    • Security
      • Cost effective technology

        • Solve the problem/not cover it up
New School vs Remodel (large vs. small)
  •  Some designs difficult to remodel
    •   Codes change
    •   Difficult to remodel some original designs
  •  Large vs. Small
    •   Large schools desirable because of resources
    •   Small schools not always able to provide numerous options
  •  Large schools would need to allow for a smaller school community
    •   Immersion schools/ethnic diversity
    •   Media Center for all students
  •  Close or consolidate schools – that issue may be down the road a bit.
After School Activities
  • Design consideration
    • Adequate acreage
    • Placement should consider safety, security, supervision, ease of use
    • Vandal resistant
  •  Community use availability
    •  Easy access to bathrooms; parking
    •  Some areas could be closed off
  •  Card key system?
  •  Suggested minimum facility standards for each level of school 
  •  Operations consideration
    •   How will facility by used? By whom?
    •   Protect our investment
    •   Usage fee for community groups?
    •   Keep facility dark to discourage use; deterrent?
Personal aside by presenter (appropriate use of herbicides to keep fields useable) caused dissension from another member who didn’t want her name associated with a committee who favored use of any herbicides or pesticides.  Facilitator reminded everyone that this was a free thinking session and all suggestions would be discussed and evaluated before a stamp of approval was put on anything. 

This small group also wanted input from child care providers who would have an interest in how a building was designed for their use.
Physical Structure and Design
  •  Design up front for future expansion/be pro-active not reactive
  •  “Kid friendly” building
  •  Natural lighting for schools
  •  Natural beauty, art, park-like setting
  •  Breezeways?  Not in agreement, some like, some don’t
  •  Safety and good traffic flow/busses included
  •  Overall planning and ADA accessibility important
  •  Use environmental safe products (proper floor coverings/proper ventilation) 
  • “Repeatable” school design for several sites?  Maybe not, have flexible model which can be altered to fit each community specification.
  • Room for “roof top gardens” or open space elsewhere
The following information is needed before decisions can be made:
  • Capital improvement bond 
  • Maintenance budget
  • Building operations cost
  • Age and structure of building
  • School profile – how much space is needed for students
  • Code compliance/earthquake and asbestos info
  • Where are we at present for upgrading program?
  • What plan do we have now for open garden areas?
Bill says the small group of presenters need to meet at 6:30 on January 11th to pull the items together before they make their presentation.  The group comprised of David, Bill, Jeff, Stan, and Tod can meet in David Brewer’s office to organize and tweak the data to be presented.

Debrief/Closure 

 For the January 18th meeting we will need to have feedback from the January 11th presentation.  The “presentation committee” will report back at that time.  Some information may be ready for our perusal and other info may not be ready.  Send your thoughts to David Brewer and he will make sure everyone is notified.  Items will then be put on the agenda.  A suggestion was made for a 15 minute brainstorming session with the whole group.  Is that too long?  Does anyone else feel it is necessary?  Maybe it is too late for that?  A vote was called for and the majority felt it was not necessary.  Without a consensus, the idea was dropped.   Another question asked was how are the principals inputting their thoughts.  Bill said we were doing broad based community work in this committee and not making decisions for any specific project.  Before any project was considered we would work with all staff affected by project.  This includes administration, instructional, parents, and students.  Details for new projects would be formulated only after careful consideration of everyone’s input and opinions.

Next Meeting Agenda 

The next Task Force Group meeting is scheduled for January 18, 2000 where we will hear the feedback from the January 11th presentation and confirm subsequent meeting dates. 
8:41 Adjourned.
Special Note:  Mailserv list for Facilities Task Group – SFCFACIL
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