Tier 2 Activities

Tier 2 activities are characterized as athletic in nature and/or offering competitive opportunities, but are generally not activities funded by District 4J or sanctioned through the OSAA. These activities have a local, state, or national organization whose rules govern the group. Verification of affiliation must be furnished when a club or organization applies for school club status.

Eligibility for participation is determined by the organizational rules and is the responsibility of the organization to determine. General grade information (ie. all students have earned over a xxx gpa and awarded xxx number of credits) is available from the school without parent permission. If the organization wishes to obtain personal information about a student, (i.e. specific grades, attendance information, directory information), they will need to submit a permission form to the school signed by either the parent if the student for whom they are seeking the information is under 18 years of age, or the student themselves if the student is 18 or older.

Tier 2
Current Programs	Varies by school, could include: lacrosse, alpine skiing, cross-country skiing, equestrian, crew, etc. (unless they are Tier 4)
Competition Sanctioned By	4J cooperates with local, state, or national organizations; need evidence of affiliation with governing body; annual approval required by school
Eligibility	Set and enforced by each organization
Fees	Set by each organization
Liability Insurance	Provided by each organization; proof of insurance must be given to school administration
Medical Insurance Required	Recommended that proof of medical insurance and physical be required
Coaches	Background checks recommended for coaches
Management	Managed by parents with "umbrella" organization supported by school administration; out of district travel forms recommended
Facilities	Class 2 facilities use, determined by availability. Priority use at own school
Recognition	athletic letter; awards banquets; trophy case; yearbook; school communication; assemblies (same as Tier 1)
Transportation	Organized and provided by parents working with each organization; may contract on own for 4J buses
School Fund	Recommend having accounts at the school (if using 4j tax id #, funds must be in ASB account)
Fundraising	Organized by each organization. Approval of school required for on-campus fundraising

Supplemental Medical and Dental Insurance Coverage Options

Recommended Forms

Sports Pre-Participation Exam form -physical exam every two years

Annual Interval History Form -used in those years when a physical is not required

FEES
Tier 2 organizations may charge fees for participation. The fee may be determined by the club itself. If the organization wishes to use the home schools’ tax ID number or represent themselves with the name of the school it is imperative that they have a ASB account at the school. Organizations who do not wish to have an ASB account, but do not have their own tax free status should indicate to all donors that their donation is not tax exempt. Organizations who wish to set themselves up as tax exempt should contact either a lawyer or CPA to determine how to go about doing this.

PHYSICALS
All organizations whose activity involves physical activity or competitions are encouraged to have their participants follow the OSAA’s Sports Pre-Participation Exam requirement of a physical exam every two years. It is also recommended that participants in these activities fill out an Annual Interval History form in those years when a physical is not required.(Note: the Annual Interval History form is required for participant to receive any Athletic Trainer services, see below). These forms are available as models should you wish to adapt them to your needs. It is recommended that participants in these activities have proof of medical insurance prior to participation in the activity.

CRIMINAL BACKGROUND CHECK
It is recommended that all coaches of Tier 2 activities have a thorough criminal background check, especially those people who will be responsible for direct supervision of Tier 2 students. If the coach is a current District 4J employee, they have already had an Oregon Department of Educaion background check performed at the time of hire. If the coach is not an employee then a criminal background check may be done through the 4J Community Relations Office (687-3309).

MANAGEMENT
Management of Tier 2 activities will be by parents and their sanctioning organization. School administrative support will be limited to use of available school facilities, recruiting opportunities, data retrieval (authorized by parents and/or student).

Tier 2 organizations must provide proof of liability insurance with limits that meet District requirements for the activity offered. Please fill out a 4J Generic Hold Harmless & Insurance Requirements form.

Tier 2 organizations will be considered Class I activities in requesting use of building facilities at their home school. Specific procedures for Class I activities are addressed in the Youth Organization Use of Facilities Guidelines.

Schools may choose to offer the same level of recognition for Tier 2 activities as they do for Tier 1. Guidelines should be spelled out by the clubs and approved by school administration.

ATHLETIC TRAINER SERVICES FOR TIER 2 PARTICIPANTS
Direct athletic training services will not be available for Tier 2 participants at events. Emergency and consultation services are available. Tier 2 participants must have an Annual Interval History form on record before any non-emergency injury management services may be offered.

TRANSPORTATION OF TIER 2 STUDENTS
Tier 2 activities must provide their own transportation. It is recommended that these organizations develop rules that consider not only the well being of those people being transported, but also that of those people providing the transportation. In this spirit organizations may want to use Tier 1 transportation rules as a model for developing this policy.

Charter bus service may be available to Tier 2 organizations at District rates. The organization is responsible for the cost of this transportation. Activity buses may used by Tier 2 activities if available. Tier 2 activities must follow all District 4J guidelines and procedures when or if using District 4J vehicles (chartered buses or activity buses).

OUT OF DISTRICT/STATE TRAVEL
It is recommended that Tier 2 Activities:
• use 4J District travel policy as a guideline for own policies
• provide parents with a detailed itinerary that would include destination, mode of travel, housing information and how to be contacted in case of an emergency.
The document may also spell out what disciplinary procedures would be followed if necessary.

SCHOOL FUND ACCOUNT
Organizations that use the School name, accept donations under the school’s tax ID number or have not established themselves with the State of Oregon as an tax exempt organization fall under Public Fund guidelines. For this reason it is required that organizations establish an ASB account in their building and conduct all financial transactions through that account. Organizations who do not do so are in violation of State Law and IRS and Oregon tax code.

FUND RAISING
Fund raising on school property for Tier 2 organizations may be permitted as long as it is sanctioned by the school administration. This sanctioning is primarily to make sure organizations are not duplicating efforts of other groups, are dealing with approved fund raising companies and are meeting District Guidelines.