Out of State & Foreign Travel

Student & Staff Travel Issues
—Out-of-State & Foreign Travel

Attention 4J staff: The Out-of-State Travel Form(pdf) must be filled out prior to taking any further steps in planning student-participated out-of-state or foreign travel. Submit this form to the district athletic coordinator (687-3310), prior to any out-of-Oregon trips, including foreign travel.

This initial request must be submitted and approved 30 days before any commitment can be made or before
any money-making activities can be started.

See bottom of this page for required student permission forms.

District Provided Student Travel Insurance

During school-sponsored student out-of-state or foreign travel, the district provides coverage for:

Accident-related medical expenses.
Potential claims of negligence for property damage or physical injury.

Attention 4J staff: Information on how to sign up for Student Travel Insurance

Coverage for Claims of Negligence

The District carries liability coverage for student trips inside and outside the U.S. territorial limits.

If Student behavior allegedly caused damage to property or a person, the district has coverage available to respond in its interests.
If a student were injured and the parent(s) claimed that a teacher had acted negligently, district liability coverage would be available.
This liability policy is in effect at all times.

If an Accident or Liability Claim Occurs

Contact Risk Management Services at 687-3335 whether a claim is to be filed or not, to:

Notify them of the incident.
Request a claim form and processing instructions if a claim is to be filed.

Travel Forms

Out-of-State Travel Form(pdf)-to be filled out by 4J Staff for any student-participated out-of-state or foreign travel

Excursion Permit – Single Field Trip(pdf)– permission form for student to participate in planned field trips during the school year. This form should be on file for every student participating in each specific field trip

Student Contract: Field Trips & Away-from-School Activities(pdf)– conduct agreement between student/parent and the District and health history information/permission for medical treatment. (Recommended for Middle & High School trips, particularly on overnight trips)

Foreign Travel Student Release and Waiver(pdf)-for every student participating in foreign travel

4J Staff & Volunteers Private-Auto Insurance Form(pdf)-for staff or volunteers transporting students in personal vehicles

Please send comments or questions to the 4J Web Team.
Last updated: February 9, 2006 by Lutz Eugene School District 4J