Facilities Improvement
Volunteers are parents, volunteer groups, and other community members
who provide labor and other resources for school district projects improvement
projects, such as playgrounds, playing fields, etc. As funding becomes
more limited, these improvement projects are an important part of meeting
schools' needs.
To meet safety and
legal requirements, the district has adopted certain policies for facilities
projects.
General:
A proposal (Facilities
Improvement Project Application(pdf)
form) must be submitted to Facilities Management where it will
be reviewed for safety, building codes and other regulations.
Permits must be obtained when necessary (e.g., building, electrical,
etc.), and a registered contractor must assume responsibility
for the work.
If paid labor is used, rather than or in addition to, volunteer
labor, district approval must be obtained.
If school monies are used, public contracting requirements must
be followed.
The project must not appreciably increase facility maintenance
requirements.
The completed project must receive final approval by Facilities
Management.
The school principal or designee must assume responsibility
for ensuring compliance with these policies, as well as for completion
of the project.
Proposals:
A proposal
for each project must be submitted which includes:
— A work plan and drawings.
— A descriptoin of project benefits and support reqiured
from the district.
Permits and inspections must be obtained/coordinated by the
volunteer group.
Insurance:
If common
household tools are used, no insurance is required.
If heavy
equipment is used, the district must be aware of this. All people
who own or operate the equipment must have liability>
Volunteers
are responsible for all damage to district property.
Volunteers'
vehicles used in the project must meet minimum state insurance
requirements.
The information provided here is only a summary.Before
planning a project, contact Facilities Management for complete project
requirements and guidelines. Even an apparently simple project, such as
painting, might have issues such as asbestos exposure.
Eugene School District 4J