Baker & Taylor Information
1. Ordering Information
a. Each school has one account and one group number. No others should be established, because special situations, like reference book ordering or parent fund purchases, can be ordered using your regular account.b. When books are ordered with money received from parents or book fairs, please use the 103 1211 000 (cost center #) reimbursable account number. After the books are received, send a check for the amount to Financial Services with your reimbursable account number written on the check, and the account will be reimbursed. Following this procedure will both comply with District policy and be consistent with the Baker and Taylor profile for your school.
c. You can place book orders on-line or fax them to Baker and Taylor. Electronic ordering may be faster and more accurate, but when reference books or classrooms sets are ordered, the fax cover sheet allows special instructions to be included. Examples: "Add REF to the beginning of the call numbers" or "BOOKS ONLY -- DO NOT CATALOG OR PROCESS"
d. Prepare a purchase order and fax the book list, P.O. number, and fax cover sheet to: 1-800-775-7480 (attn: Order Dept.)
e. All orders will arrive fully processed and cataloged. Your school will be charged $.89 per book ($.74 if there is no dust jacket) for this service, so remember to include this fee when you plan your order. You can expect an average 35% discount on the price of each book.
2. Catalog Record Importing
a. The electronic file of catalog records will be sent to Marji in Library Services via the Internet. The records usually arrive a day or two before you receive the books.b. Marji will import the Baker & Taylor records into your library database. She'll check to make sure that each record has a call number. After importing, Marji will index your library and send you an e-mail message detailing how many records were imported. She'll send you a paper report.
c. Check the books you received against your database. Remember that the newest records are at the end of the unsorted database. (scroll to the bottom)
3. Cataloging Details
a. Some call numbers may be different from what you're used to. If you don't like them, please call Marji or Alison for advice. Example: whether a book is in E or Fic; jokes in 793 or 818.
b. Many database records (called CIP cataloging) will include no page numbering, or may have differing data (perhaps in the title, subtitle, or series areas), or a different choice of author. If you recognize that a record corresponds to a book that you have received, please correct any glaring differences in the data. Call Library Services if you're unsure.
c. The call number for fiction will be FIC in all caps, instead of Fic. This does not affect retrieval or sort order.
d. The subject subdivisions Juvenile literature and Juvenile fiction will frequently be seen. You may delete them or leave them in the record.
4. Processing Details
a. Your school's name will be stamped on the book's top and bottom edges, as well as the center of the title page.b. If a book has a dust jacket, there will be a mylar cover attached with strapping tape. Barcode and spine labels will be inside the cover.
c. If there is no dust jacket, the barcode and spine labels will be covered with label protectors.
d. The spine labels have larger type than the Library Services labels.
5. If you order books that do not have catalog records available in Baker & Taylor's database, they will be sent uncataloged and partially processed. There will be no spine labels and no catalog records, but the books will have barcode labels and mylar jackets on dust covers. Please send these books to Marji for "rush" cataloging and processing. (If there is a spine label with a partial call number, the book has been cataloged. Call Marji for call number advice. You'll be editing the catalog record and typing a new spine label. You do not need to send the book to Library Services.)
Call Sandra Whitfield at Baker & Taylor (1-800-775-1200 x2770) AND Marji (x3186) at Library Services regarding any mistakes, complaints, or comments. If you have a problem, other schools may have the same problem; the sooner Marji hears about a problem, the sooner it can be fixed for all schools.
Please send comments or questions to the 4J Web Team.
200 North Monroe Street - Eugene, Oregon, 97402 Phone: 541-687-3123
Last updated: April 27, 2005
Eugene School District 4J